Kaizo is an all-in-one project management platform for teams who need more than a conventional PM tool. It combines internal project management, client communication areas, real-time updates & media review into a single connected workplace. It replaces the fractured stack of tools like Jira and Notion with a single platform built around how creative and technical teams actually work.
Kaizo is an all-in-one project management platform for teams who need more than a conventional PM tool. It combines internal project management, client communication areas, real-time updates & media review into a single connected workplace. It replaces the fractured stack of tools like Jira and Notion with a single platform built around how creative and technical teams actually work.
Create a workspace, invite your team, and set roles across four permission tiers: Admin, Member, Client, or Guest, with access inherited at the workspace and project level. Manage issues, cycles, and modules for internal work, then establish a special client space (on its own domain) for external collaboration with toggle-based controls over what clients may see, comment on, or approve.
Automatically track time as issues progress through your workflow, review video and audio immediately in-platform with frame-accurate commentary, and turn meeting notes into tasks with the built-in collaborative editor. The entire team works off one source of truth with real-time statistics, burn-down charts, and saved filters.
Kaizo is built for creative agencies, software development teams, consulting firms, media production houses, and design studios. Anyone who's outgrown scattered tools like Jira, Monday.com, and Notion, but doesn't want the complexity of heavyweight PM software built for developers alone. It's especially suited for teams that need to collaborate with external clients without giving them full internal visibility.
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Advanced 4-Tier Permission System
Granular, role-based access across Admin, Member, Client, and Guest tiers, with workspace- and project-level inheritance, far more control than the 2–3 roles most PM tools offer.
Client Collaboration Spaces
A dedicated client domain, separate from your internal tools, with selective project visibility and toggle controls over comments, task creation, and attachment access.
Real-Time Collaboration
WebSocket-powered live updates and presence indicators keep every connected user in sync, no page refresh required.
Comprehensive Time Tracking
Automatic time capture as issues change state, personal timeline views, and billable-hours tracking for client invoicing.
Media Review & Approval
HLS video and audio streaming with adaptive bitrate, frame-accurate commenting, and version control; media files linked directly to tasks and workflows.
Interactive Pages & Documentation
A rich-text editor with real-time collaborative co-authoring, AI capabilities, and one-click conversion of notes into tasks.
Advanced Analytics & Reporting
Real-time insights, burn-down charts, custom filters, and time-tracking reports, with admin-only views for sensitive data.
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